Grant Application Procedures

How to Apply for a Grant

In order to apply for a grant, the Foundation’s mandatory application form must be completed and submitted online with the grant proposal and supporting documents.

Failure to submit the application form with your grant application will cause an automatic rejection.

Submitting an application online is more efficient, environmentally friendly, and aligns with our community’s values. Therefore, we encourage you to apply through our online platform. Proposals received by mail or introductory requests by email that do not follow the application procedures will not be considered.

It should be noted that grants are not automatically renewed, even if the request is for the same project/program. Once the approved funding cycle is completed, you may submit a new application online. For larger grants, we recommend this to be no sooner than a year following the last contribution received.

The R. Howard Webster Foundation only makes grants to qualified donees under the Income Tax Act Canada, subject to certain funding restrictions.

THE GRANT PROPOSAL MUST CONTAIN THE FOLLOWING

• A detailed description of your organization, including history, purpose and activities.
• A detailed description of the project/program/campaign and the rationale for support.
• What is the expected impact of the project in terms of benefit, improvement, and development of Canadian society?
• A detailed budget, as follows:
  • Itemized list of all project/program/campaign expenses, the amount requested from the Foundation, and over what time frame.
  • All sources of revenue for the project/program/campaign from all levels of government, foundations, corporations, individuals, other revenues, etc., including a detailed list of funders and respective amounts committed or requested, indicating clearly whether it is confirmed or anticipated.  For donors who wish to remain anonymous, please indicate this in the relevant line. For multi-year requests, please include a detailed budget (expenses and revenue) for each of the years covered by your request.
  • If the project/program you are requesting funding for is part of a capital campaign, please also include a campaign budget, showing cost per component, if applicable, or overall campaign goal, and any funding received toward the campaign with a list of major funders.
  • The project shortfall and expected sources of funding for such shortfall.
  • In the event the project does not receive adequate financial support, please clarify how and if it will proceed.
• What is the expected timeline for your project/campaign?

• What organizations or groups will be involved in the project?

• What other programs/organizations are providing or undertaking similar work? Do you share information and project outcomes? If yes, with whom?

Please have your Canada Revenue Agency charity registration number ready, as it will be required on the application form.

OTHER DOCUMENTS REQUIRED:

• Most recent audited financial statements
• Link to or copy of the most recent annual report
• List of your board of directors & senior staff

DEADLINES

There are no specific deadlines for submission of grant applications. The Foundation accepts grant submissions year-round.
For planning purposes, kindly note that the research, review, and decision-making process may take up to twelve (12) months. A committee reviews all grant applications, and the final decision is made by the Board of Trustees.
Once a decision has been made, we will notify your organization directly. No additional follow-up is necessary.

APPLY

The Foundation prefers that the application form, grant proposal, and other required documents be submitted electronically using the online application form.

Alternatively, the PDF application form, grant proposal, and other required documents may be submitted to the attention of the Grants Officer by email: [email protected].